Expenses

Declaring Expenses

To declare expenses that can be reimbursed you can use Declaree: click here to see how it works. If you do not have an account for Declaree yet, request an account from finance. 

Important note: after filling in the form you won't have immediate access. Finance will create an account within a couple of days; you'll receive an email notification when your account is ready. In case you haven't received any notification, please contact Aleksandar from the Finance department.

In case you would like to know how to declare your expenses, please read this manual.

For a Venue Visit Reimbursement, check out this page.

Purchase requests for Office/HR

Below the procedure for purchases for Office or HR purchases: 

1. Send an email/slack message directly to the Facility Coordinator

2. For the purchase include price, quantity, and webshop link, and: 

   • in case purchase < 500,- EUR, include approval of department head

   • in case purchase > 500,- EUR, include approval of MT member

   • in case purchase > 2500,- EUR, include approval of two MT members

3. Your request will be evaluated within 2 business days. 

*Note that office requests and ordering items will only be executed on Fridays

Travel policy for traveling abroad

Please see the following page for the Tiqets travel policy and use of Navan (our travel booking platform).